Vacation Home Rental Agreement

Thank you for choosing Beachside Getaway for your Hilton Head Island vacation. Our goal is to provide a high quality home for you and your family to enjoy during your beachside getaway.

 

 

Beachside Getaway, LLC is a South Carolina Limited Liability Company, engaged in the rental of vacation home on behalf of their property owners. Whenever the term "Agent" is used in this Agreement, it means Beachside Getaway, LLC. Whenever the term "Owner" is used in this Agreement, it means the Owner of the vacation home. Whenever the term "Renter" is used in this Agreement, it means the Renter on this Agreement, who is renting the vacation home. The vacation home being rented is referred to as the "Property."

 

 

2. WE RENT TO FAMILIES AND RESPONSIBLE ADULTS ONLY.

In order to provide the best service to our Owners and Renters, we do not permit high school student groups, college groups, civic groups, or unmarried young adults under the age of 25, or other "parties", chaperoned or not, to rent our Properties. For your safety and comfort, we periodically patrol our Properties, and any occupancy or use of the Property not permitted will be grounds for immediate termination of this Agreement. Renter acknowledges that he/she will personally occupy the Property for the entire rental period and will not sublet any portion of the Property. Occupancy is restricted to the maximum occupancy permitted as set forth below. Renter agrees that the Property will not be used for any illegal or unlawful purpose. NO PETS ARE ALLOWED. For your enjoyment and the enjoyment of other guests and residents, we ask that you respect the rights of others. Occupancy and/or use of the Property and common areas in such a fashion that disturbs or offends other guests or residents, or in violation of any of these terms and conditions, shall constitute grounds for termination of this Agreement with no refund. The Town of Hilton Head Island enforces a noise ordinance that limits the noise between 10:00 pm and 7:00 am.

 

 

3. RESERVATION AND PAYMENTS.

 

A fifty percent (50%) deposit of the total rental fee is due in advance, along with a signed copy of this Agreement, in order to hold your reservation. Deposits can be made by check or money order. In order to immediately confirm your reservation we suggest making the reservation with wired or certified funds as a reservation is not considered complete until funds have cleared the bank. Confirmation of your reservation will be sent to you via the email address listed below. The balance due must be received at least thirty (30) days prior to your check in date. Please note that NO PERSONAL CHECKS OR BUSINESS CHECKS WILL BE ACCEPTED WITHIN THE 30 DAY PERIOD PRIOR TO YOUR CHECK IN DATE. A $25 handling fee will be charged for all returned checks. For reservations made less than 30 days from check in, all funds or TOTAL, as shown are immediately due. ALL RESERVATIONS MUST BE PAID IN FULL AND THE AGREEMENT MUST BE SIGNED PRIOR TO CHECK IN.

 

 

time of arrival and a cell phone contact number. If you will be delayed in your arrival, please let us know so that we can make the necessary arrangements to accommodate your schedule. Checkout is no later than 10:00 am. If there are any problems with your departure, we ask that you contact us immediately so that they can be addressed.

 

 

 

By signing this Agreement, you agree to be bound to the rules and regulations for the Property. Any cleaning concerns, broken appliances, electronics or other damage concerns should be immediately brought to the Agent's attention at check in. Thereafter, any and all damage to the Property during your stay will be your responsibility and must be reported to Agent immediately. While we expect that our Renters will care for the Property as if it were there own, there are those occasions when damage and/or misuse occurs. In order to protect our Owners, we require a security/damage deposit for the Property in the form of a major credit card. The card information will be held, and only charged in the event of any of the following: failure to check out by 10:00 am on the departure date; phone charges other than ordinary local calls; additional cleaning services for excessive disorder and dirt; damage to any furniture, floors, fixtures, appliances, electronics, linens, home contents etc.; any damage to the Property above the normal use, wear and tear, and any missing or lost items. We further reserve the right to charge a damage/repair processing fee of fifteen percent (15%) of the damage amount. To the extent possible, any deductions will be itemized.

 

 

 

We recognize that there are situations when you must change your plans. When possible, we will try to accommodate you. We cannot make any changes to your reservation unless we receive it in writing. Any and all changes to reservations, all cancellations and transfers, even within the same rental period or for the same Property, are subject to a $50 administrative fee. In cases of cancellations, no refunds will be made until the cancelled period is re-rented and confirmed. If the Property is not re-rented, all monies paid shall be forfeited as damages. If the cancelled period is re-rented, all monies will be refunded subject to the $50 administrative fee as stated above. Transfers will be accommodated when possible. In case of cancellations, transfers occurring from a higher rental rate to a lower rental rate will remain at the higher rental rate unless the original higher rental rate week is re-rented and confirmed. Please keep in mind that any changes to reservations can be best handled if we are notified immediately of your change of plans.

 

 

 

We strive to provide beautiful and functional Properties for our guests. All Properties are equipped and furnished to the Owner's taste and are set up for light housekeeping. Mattress pads, pillows, sheets, blankets, bath towels, bedspreads are provided. While we routinely check our Properties and make necessary repairs and arrange service calls prior to check in, there are those times when a malfunction occurs or a repair is necessary. We ask that you notify us immediately and every effort will be made to correct the problem in a timely manner. There are no rebates or refunds issued to Renters for any such problems, as every good faith effort is made to insure to property is maintained to our highest standards. All properties come with telephones. Renters may make unlimited calls within the local exchanges. Calls outside of the local area or information requests calls are additional and will be deducted from the security deposit. We suggest that Renters use their calling card or cell phones. Out door grilling is permitted only on patio areas or on the grill installed on the property. For safety reasons, there is to be ABSOLUTELY NO GRILLING ON DECKS, PORCHES, UNDER THE PROPERTY OR NEAR WOODED AREAS. Use of fireworks is prohibited. THERE IS NO SMOKING INSIDE THE PROPERTY. Locked personal storage areas belong to the Owner. Forced entry into these areas is cause for immediate termination of this Agreement and Renter will be charged for damage and/or missing items. Parking is limited to _ X vehicles per Property.

 

 

 

If the Renter or any member of their party violate any of the terms of this Agreement, the Agent may at the Agent's sole discretion, terminate this Agreement with no rebate or refund, and may enter the premises and remove Renter, the members of their party, and their personal property.

 

 

9. PROPERTY AVAILABILITY AND ACTS OF GOD.

Should the Property designated in the reservation become unavailable due to unforeseen circumstances, prior to the arrival date, Agent will notify Renter and make every effort to provide comparable Property. However, Agent and Owner will not be liable for circumstances beyond their control, such as fire, acts of God, acts of governmental agencies, etc. that may interfere with Renter's vacation occupancy. In such instance that the Property is no longer habitable, every effort will be made to provide a substitute Property to the Renter, alternative rental dates or a refund issued. We strongly recommend the Renter invest in vacation interruption insurance.